What we do
1. Overview of data protection
General information
Fit4Prax UG attaches great importance to the protection and security of your personal data. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When collecting, processing and using personal data, we strictly adhere to the statutory provisions of the European General Data Protection Regulation (GDPR), the new Federal Data Protection Act (BDSG-Neu) and the Telemedia Act (TMG), the latter insofar as it is still applicable. Please read the privacy policy carefully and attentively. The following information provides you with an easy-to-understand overview of what happens to your personal data when you visit this website. The term "personal data" includes all data with which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.
Definition
The Fit4Prax UG privacy policy is based on the terms defined by European legislators in the General Data Protection Regulation (GDPR). It is intended to be easily understandable and transparent for the public as well as for our customers and business partners. To ensure this, we explain the terms used in the policy below.
a) Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). A natural person is considered identifiable if they can be identified – directly or indirectly – in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more specific characteristics. These characteristics may be an expression of the physical, physiological, genetic, mental, economic, cultural or social identity of the person concerned.
b) A data subject is any identified or identifiable natural person whose personal data is processed by the controller. Identifiability exists if the person can be identified directly or indirectly, in particular by association with an identifier or a characteristic within the meaning of Art. 4 No. 1 GDPR.
c) Processing means any operation or set of operations performed on personal data, whether or not by automated means. This includes, in particular, the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.
d) Limitation of processing refers to the marking of stored personal data with the aim of limiting its future processing. This serves in particular to exclude the data from active use without deleting it.
e) The term "controller" or "data controller" within the meaning of the General Data Protection Regulation (GDPR) refers to the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of processing are determined by Union or Member State law, the controller or the criteria for its nomination may also be determined by Union or Member State law. The controller is legally responsible for compliance with the GDPR and must ensure that the processing of personal data is carried out in accordance with the applicable data protection regulations.
2. Data collection on this website
Who is responsible for collecting data on this website (i.e. the "controller")?
The data on this website is processed by the website operator, whose contact information can be found in the section "Information about the controller (referred to as the "controller" in the GDPR)" in this privacy policy.
How do we collect your data?
We collect your data, i.e. data from data subjects, when you provide us with your data. This may include, for example, information that you enter in our contact form. Other data is collected automatically by our IT systems or with your consent during your visit to the website. This data is primarily technical information (e.g. web browser, operating system or time of access to the website). This information is collected automatically when you access this website.
For what purposes do we use your data?
Some of the information is generated to ensure the error-free provision of the website. Other data may be used to analyse your usage behaviour, known as profiling. Profiling refers to any form of automated processing of personal data in which this data is used to evaluate certain personal aspects of a data subject. The aim is, in particular, to analyse or predict aspects relating to the data subject's work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.
3. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. That is why we treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose the data is collected. We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Information about the responsible party (referred to as the "controller" in the GDPR)
The controller responsible for data processing on this website is:
Fit4Prax UG
Köthener Straße 27
06385 Aken
Telephone: +49 34973 299689
Email: info@fit4prax.com
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).
Duration of storage
Unless a more specific storage period is specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you make a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, deletion will take place once these reasons no longer apply.
General information about the legal basis for data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data are involved in accordance with Art. 9(1) GDPR. In the case of express consent to the transfer of personal data to third countries, data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g. via device fingerprinting), data processing is also based on Section 25(1) TTDSG. Consent can be revoked at any time. Insofar as your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. If your data is also necessary for the fulfilment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, data processing may be carried out on the basis of our legitimate interest in accordance with Art. 6(1)(f) GDPR. Information on the respective legal bases in individual cases can be found in the following sections of this privacy policy.
Appointment of a data protection officer
We have appointed a data protection officer.
Steffen Hundt
Köthener Straße 27
06385 Aken
Telephone: +49 34973 299689
Email: info@fit4prax.com
Information on data transfer to the USA and other non-EU countries
Among other things, we use tools from companies based in the United States or other non-EU countries that are considered unsafe from a data protection perspective. When these tools are active, your personal data may be transferred to these non-EU countries and processed there. We must point out that a level of data protection comparable to that in the EU cannot be guaranteed in these countries. For example, US companies are obliged to pass on personal data to the security authorities, and you as the data subject have no possibility of defending yourself in court. It cannot therefore be ruled out that US authorities (e.g. the Secret Service) may process, evaluate and permanently archive your personal data for surveillance purposes. We have no influence on these processing operations.
Withdrawal of consent to data processing
A large number of data processing operations are only possible with your express consent. You can also revoke consent you have already given at any time. The legality of the data collection carried out until revocation remains unaffected by this.
Right to object to data collection in special cases; right to object to direct marketing (Art. 21 GDPR)
IN THE EVENT THAT DATA IS PROCESSED ON THE BASIS OF ART. 6(1)(e) OR (f) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION. THIS ALSO APPLIES TO E PROFILING BASED ON THESE PROVISIONS. YOU CAN READ ABOUT THE LEGAL BASIS FOR DATA PROCESSING IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING OF YOUR DATA THAT OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR). IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES. THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State where they usually reside, work or where the alleged violation took place. The right to lodge a complaint applies regardless of any other administrative or judicial proceedings available as a legal remedy.
Right to data portability
You have the right to request that we provide you or a third party with the data that we process automatically on the basis of your consent or for the performance of a contract in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.
Information about the correction and deletion of data
Within the framework of the applicable legal provisions, you have the right to request information at any time about your archived personal data, its origin and recipients, and the purpose of the processing of your data. In addition, you may have the right to have your data corrected or deleted. If you have any questions on this topic or other questions about personal data, you can contact us at any time.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to request the restriction of processing applies in the following cases:
If you dispute the accuracy of your data stored by us, we usually need a certain amount of time to verify this claim. During this verification, you have the right to request that we restrict the processing of your personal data.
If the processing of your personal data was/is unlawful, you have the option of requesting the restriction of the processing of your data instead of its deletion.
If we no longer need your personal data and you need it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
If you have lodged an objection pursuant to Art. 21(1) GDPR, your rights and our rights must be weighed against each other. As long as it is not yet clear whose interests prevail, you have the right to request a restriction on the processing of your personal data. If you have restricted the processing of your personal data, this data may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of other natural or legal persons or for important reasons of public interest cited by the European Union or a Member State of the EU, with the exception of archiving.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the website operator, this website uses either SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and the lock symbol appears in the browser line. If SSL or TLS encryption is activated, data that you transmit to us cannot be read by third parties.
4. Recording of data on this website
Cookies
Our websites and pages use so-called "cookies". Cookies are small data packets that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently archived on your device (permanent cookies). Session cookies are automatically deleted as soon as you end your visit. Permanent cookies remain stored on your device until you actively delete them or they are automatically deleted by your web browser. In some cases, it is possible that cookies from third parties may be stored on your device as soon as you enter our website (third-party cookies). These cookies enable you or us to use certain services offered by the third party (e.g. cookies for processing payment services). Cookies have a variety of functions. Many cookies are technically essential, as certain functions of the website would not work without them (e.g. the shopping basket function or the display of videos). The purpose of other cookies may be to analyse user patterns or display advertising messages. Cookies that are necessary for the performance of electronic communication transactions or for the provision of certain functions that you wish to use (e.g. for the shopping basket function), or those that are necessary for the optimisation (necessary cookies) of the website (e.g. cookies that provide measurable insights into the web audience), are stored on the basis of Art. 6(1)(f) GDPR, unless another legal basis is cited. The website operator has a legitimate interest in storing the necessary cookies to ensure the technically error-free and optimised provision of the operator's services. If your consent to the storage of cookies and similar recognition technologies has been obtained, processing will be carried out exclusively on the basis of the consent given (Art. 6 para. 1 lit. a) GDPR and § 25 para. 1 TTDSG); this consent can be revoked at any time. You have the option of setting your browser so that you are informed about the setting of cookies and only allow the acceptance of cookies in individual cases. You can also exclude the acceptance of cookies for certain cases or in general, or activate the deletion function so that cookies are automatically deleted when you close your browser. If you deactivate cookies, the functions of this website may be restricted. If cookies are used by third parties or for analysis purposes, we will inform you separately in connection with this privacy policy and, if necessary, ask for your consent.
Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We will not pass on this data without your consent. The processing of this data is based on Art. 6(1)(b) GDPR if your enquiry is related to the performance of a contract or if it is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been obtained; consent can be revoked at any time. The data you enter in the contact form will remain with us until you request us to delete the data, revoke your consent to data storage, or if the purpose for data storage no longer applies (e.g. after we have responded to your enquiry). Mandatory legal provisions, in particular retention periods, remain unaffected by this.
Registration on this website
You have the option of registering on this website in order to use additional functions of the website. We use the data you enter only for the purpose of using the respective offer or service for which you have registered. The data requested by us during registration must be provided in full. Otherwise, we will reject the registration. We use the email address provided during registration to inform you about important changes to the scope of our portfolio or technical adjustments. We process the data entered during registration on the basis of your consent (Art. 6(1)(a) GDPR). The data collected during registration will be stored by us for as long as you are registered on this website. After that, this data will be deleted. Mandatory legal retention obligations remain unaffected by this.
5. Analysis tools and advertising
Google Tag Manager
We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland Google Tag Manager is a tool that enables us to integrate tracking or statistics tools and other technologies into our website. Google Tag Manager itself does not create user profiles, store cookies or perform independent analyses. It merely manages and operates the tools integrated through it. However, Google Tag Manager collects your IP address, which may also be transferred to Google's parent company in the United States. Google Tag Manager is used on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the quick and uncomplicated integration and management of various tools on its website. If consent has been given, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics enables the website operator to analyse the behaviour patterns of website visitors. To this end, the website operator receives a variety of user data, such as pages visited, time spent on the page, operating system used and origin of the user. This data is assigned to the user's respective terminal device. It is not assigned to a user ID. In addition, we can use Google Analytics to record your mouse and scroll movements and clicks, among other things. Google Analytics uses various modelling approaches to expand the collected data sets and uses machine learning technologies in data analysis. Google Analytics uses technologies that enable user recognition for the purpose of analysing user behaviour (e.g. cookies or device fingerprinting). The information collected by Google about the use of the website is usually transferred to a Google server in the United States and stored there. The use of these services is based on your consent in accordance with Art. 6(1)(a) GDPR and § 25(1) TTDSG. You can revoke your consent at any time. Data is transferred to the USA on the basis of the European Commission's Standard Contractual Clauses (SCC). Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.
Browser plugin
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en. Further information about how Google Analytics handles user data can be found in Google's privacy policy at: https://support.google.com/analytics/answer/6004245?hl=en.
Order data processing
We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Hotjar
This website uses Hotjar. The provider is Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe (website: https://www.hotjar.com). Please note that you must disable Hotjar for each browser and device individually. For more information about Hotjar and the data it collects, please see Hotjar's privacy policy at the following link: https://www.hotjar.com/privacy.
Data processing
We have entered into a data processing agreement (DPA) for the use of the above service. This is a contract required by data protection laws and guarantees that they will only process personal data of our website visitors on the basis of our instructions and in accordance with the GDPR.
Google Ads
The website operator uses Google Ads. Google Ads is an online advertising programme from Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. Google Ads enables us to place ads in the Google search engine or on third-party websites when the user enters certain search terms in Google (keyword targeting). It is also possible to place targeted ads based on the user data available to Google (e.g. location data and interests; audience targeting). As a website operator, we can evaluate this data quantitatively, for example by analysing which search terms led to our ads being displayed and how many ads led to corresponding clicks. The use of these services is based on your consent in accordance with Art. 6(1)(a) GDPR and § 25(1) TTDSG. You can revoke your consent at any time. Data is transferred to the USA on the basis of the European Commission's Standard Contractual Clauses (SCC). Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.
Google Conversion Tracking
This website uses Google Conversion Tracking. The provider of this service is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. With the help of Google Conversion Tracking, we are able to recognise whether the user has performed certain actions. For example, we can analyse how often which buttons on our website have been clicked and which products are particularly frequently rated or purchased . The purpose of this information is to compile conversion statistics. We learn how many users have clicked on our ads and what actions they have taken. We do not receive any information that would allow us to personally identify users. Google as such uses cookies or similar recognition technologies for identification. The use of these services is based on your consent in accordance with Art. 6(1)(a) GDPR and § 25(1) TTDSG. You can revoke your consent at any time. Further information about Google Conversion Tracking can be found in Google's privacy policy at: https://policies.google.com/privacy?hl=en.
6. Newsletter
Newsletter data
If you would like to subscribe to the newsletter offered on the website, we need your email address and information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected or is collected on a voluntary basis only. We use this data only to send the requested information and do not pass it on to third parties. The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a) GDPR). You can revoke your consent to the storage of data, your email address and its use for sending the newsletter at any time, for example by clicking on the "Unsubscribe" link in the newsletter. The legality of the data processing carried out up to that point remains unaffected. The data stored by us for the purpose of registering for the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to exist. We reserve the right to retain email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with Art. 6(1)(f) GDPR. Data stored by us for other purposes remains unaffected by this. After you have unsubscribed from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). Storage in the blacklist is indefinite. You can object to storage if your interests outweigh our legitimate interest.
MailChimp
This website uses the services of MailChimp to send newsletters. The provider is Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA. MailChimp is a service that can be used to organise and analyse the sending of newsletters, among other things. If you enter data for the purpose of receiving newsletters (e.g. email address), this data will be stored on MailChimp's servers in the USA. With the help of MailChimp, we can analyse our newsletter campaigns. When you open an email sent by MailChimp, a file contained in the email (known as a web beacon) connects to MailChimp's servers in the USA. This allows us to determine whether a newsletter message has been opened and which links, if any, have been clicked on. , technical information (e.g. time of retrieval, IP address, browser type and operating system) is also collected. This information cannot be assigned to the respective newsletter recipient. It is used exclusively for statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to the interests of the recipients. If you do not want MailChimp to analyse your data, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message. Data processing is based on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation. The data you provide us with for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data stored by us for other purposes remains unaffected. Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://mailchimp.com/eu-us-data-transfer-statement/ and https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses. After you unsubscribe from the newsletter distribution list, your email address will be stored by us or the newsletter service provider in a blacklist, if necessary, to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interests and our interests in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). There is no time limit for storage in the blacklist. You can object to the storage if your interests outweigh our legitimate interest. For more details, please refer to MailChimp's privacy policy at: https://mailchimp.com/legal/terms/.
7. Plug-ins and tools
YouTube with enhanced data protection integration
Our website embeds videos from the YouTube website. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. We use YouTube in extended data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. However, this does not necessarily mean that the transfer of data to YouTube partners can be ruled out due to the extended data protection mode. Regardless of whether you watch a video, YouTube always connects to the Google DoubleClick network, for example. As soon as you play a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account while visiting our site, you enable YouTube to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your YouTube account. In addition, after you start playing a video, YouTube may store various cookies on your device or use similar recognition technologies (e.g. device fingerprinting). This allows YouTube to obtain information about visitors to this website. This information is used, among other things, to compile video statistics, improve the user-friendliness of the website and prevent fraud attempts. Under certain circumstances, additional data processing operations may be triggered after you start playing a YouTube video, which are beyond our control. The use of YouTube is based on our interest in presenting our online content in an appealing manner. This is a legitimate interest pursuant to Art. 6(1)(f) GDPR. If consent has been given, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time. Further information on how YouTube handles user data can be found in the YouTube privacy policy at: https://policies.google.com/privacy?hl=en.
Google Web Fonts
This site uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using must connect to Google's servers. This allows Google to know that this website has been accessed via your IP address. The use of Google Web Fonts is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the uniform presentation of the typeface on its website. If corresponding consent has been requested (e.g. consent to the storage of cookies), processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; consent can be revoked at any time. If your browser does not support web fonts, a standard font from your computer will be used. Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=de.
8. E-commerce and payment service providers
Processing of customer and contract data
We collect, process and use personal customer and contract data for the establishment, content and modification of our contractual relationships. Personal data relating to the use of this website (usage data) is only collected, processed and used to the extent necessary to enable the user to use our services or for billing purposes. The legal basis for these processes is Art. 6(1)(b) GDPR. The customer data collected will be deleted upon completion of the order or termination of the business relationship and after expiry of any statutory retention periods. Statutory retention periods remain unaffected by this.
9. Customer-specific services
Handling of applicant data
We offer visitors to our website the opportunity to apply for a job with us (e.g. by email, post or via the online application form). Below, we inform you about the scope, purpose and use of the personal data collected as part of the application process. We assure you that the collection, processing and use of your data will be carried out in compliance with the applicable data protection and other legal provisions and that your data will always be treated as strictly confidential.
Scope and purpose of data collection
When you apply for a job with us, we process the associated personal data (e.g. contact and communication data, application documents, notes from interviews, etc.). The legal basis for this is § 26 BDSG (initiation of an employment relationship) under German law, Art. 6(1)(b) GDPR (general contract negotiations) and – if you have given us your consent – Art. 6(1)(a) GDPR. You can revoke your consent at any time. Within our company, your personal data will only be passed on to persons involved in processing your application. If your application leads to employment, the data you provide will be stored in our data processing system on the basis of Section 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment relationship.
Data archiving period
If we are unable to offer you a position, or if you decline a job offer or withdraw your application, we reserve the right to store the data you have provided on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months after the conclusion of the application process (rejection or withdrawal of the application). After this period, the data will be deleted and the physical application documents destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose of further storage no longer applies. Longer storage may also take place if you have given your consent (Article 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.
Inclusion in the applicant pool
If we do not offer you a job, you can be included in our applicant pool. If you are accepted, all documents and information from your application will be forwarded to the applicant pool so that we can contact you when suitable job vacancies arise. Inclusion in the applicant pool is based exclusively on your express consent (Article 6(1)(a) GDPR). Consent to inclusion is voluntary and has no bearing on the current application process. The data subject may revoke their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal reasons for storage. The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.
